Branch Chair or Secretaries are to advise Head Office of the names, addresses and Membership numbers of Delegates by completing:
Annual Conference - Branch Authorised Delegates
Article 23.7 of the Association's Constitution states:
(a) Each Branch will be entitled to be represented at the Annual Conference by:
(i) two delegates; and
(ii) if there are more than twenty (20) Members of that Branch, one (1) additional delegate for every additional twenty (20) Members, or part thereof, of that Branch after the first twenty (20) Members.
(b) Each Branch must notify the Chief Executive Officer at least one (1) week prior to the date of Annual Conference the names of the Branch Delegates. If such notice is not received by the Chief Executive Officer, any Branch Delegate must, if so required, present a letter authenticating his or her appointment as a Branch Delegate signed by the Branch Chair or Branch Secretary of the Branch he or she represents.
Attendance/Branch Representation – Those Entitled to Vote
Article 23.3 (a) of the Association's Constitution states:
(a) The Annual Conference will consist of the following Members each of whom will be eligible to attend and eligible to exercise one vote:
(i) all members of the Executive Council at the commencement of the Annual Conference; and
(ii) all Branch Delegates.
(b) A Member cannot hold more than one delegate position at any one time.